Records Management
Records Management covers all aspects of how we deal with information, both clinical and corporate, on a day to day basis within Shropshire Community Health Trust.
Overview
Any NHS record, including health records, and corporate records created by an individual, up to its disposal, is a public record and subject to information requests under the Freedom of Information and Data Protection Acts. It is imperative therefore, that records are closely monitored and managed throughout their life cycle. This consists of the following processes:
| Process | Why we do this |
|---|---|
| Create | The need to create and record accurate and complete information, including the use of the NHS Number in clinical records and correspondence |
| Use | Handle information in accordance with the national legislation, standards, guidelines and policies e.g. Data Protection Act, Freedom of Information Act, Caldicott Principles, Care Quality Commission (CQC) and the Records Management NHS Code of Practice |
| Retention | After closure, keep and maintain records in line with NHS recommended and locally agreed retention periods |
| Appraisal | Determine whether records are worthy of permanent, archival preservation |
| Disposal | Dispose of securely in line with national guidelines (NHS Records Management Code of Practice) |
Our policies give clear guidance on Records Management and Clinical Record Keeping within the Trust. They also give signposting and contact details where to find further information and guidance.
Useful links
Contact the IG Team
Information Governance (IG) Team
Governance Directorate
Left wing, Ground floor
Mount McKinley
Shrewsbury
SY2 6FG
Tel: 01743 871953
Contact the IG Team